About sales notes

Saturday, June 18, 2022

Sales notes

First use case: a sales note is being paid cash immediately. We don’t know anything about the customer.

Account	Debit	Credit	Partner
701000 sales of goods		100 €
570000 cash	100 €

Second case: client pays with credit card or online payment. Here we know the partner (at least his card number), and the API communication with the bank has been done during register() (otherwise the voucher would not have been registered).

Account	Debit	Credit	Partner
701000 sales of goods		100 €
400000 clients receivable	100 €		somebody
400000 clients receivable		100 €	somebody
570100 credit card payments	100 €

Third case. The payment fails. We say “Okay, take your goods and we trust you to come back tomorrow and pay in cash”. Just set payment method to “invoice” or “later”. Lino should book this:

Account	Debit	Credit	Partner
701000 sales of goods		100 €
400000 clients receivable	100 €		somebody

When the customer returns later the same day and pays cash, we register a payment without sale. This is just a sales note without any product. Lino should automatically show in the balance_before virtual field. And since there are no items, the balance_to_pay will be the same.

Account	Debit	Credit	Partner
400000 clients receivable		100 €	somebody
570000 cash payment	100 €

If the client forgets to return and to pay, we will automatically issue an invoice.

Next use case: we have an agreement with the client that they receive a monthly invoice for all sales. Two sub-cases: (a) client pays on each delivery or (b) client pays only when invoice comes.

In both cases we have already the money (or a proof that promises that we will get money), but we still need to write an invoice. The payment should not clear with the sales note but with the invoice.

When (a), we do have the cash without invoice. Invoices to issue